Vienna Woods Swim & Tennis Club
P.O. Box 33, Vienna Virginia 22183
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Membership at Vienna Woods

Membership at Vienna Woods requires the purchase or rental of a share of stock in Community Ventures, Inc.  Membership entitles you to use of the pool during the summer and the tennis courts year round.  Share owners have voting privileges in club management decisions and the right to serve on the Board of Directors, the governing body of the Club. 

The cost to purchase a share is $1,250.  A one-time non-refundable Initiation Fee of $75 is charged at the time of purchase.  In addition to the one-time share payment, members must pay annual dues or designate that their share be rented by March 5th each year. Dues are currently $410. If postmarked after March 5th, dues or rental designations are subject to a $50 late fee.  If postmarked after April 15th, the late fee increases to $75. The value of the share is determined by the Board of Directors and has risen over time. When a member sells a membership, the current value is refunded to the member less a Transfer Fee of $30.

All fees are subject to change by the time a wait list applicant purchases or rents a membership.

WAIT LIST TO PURCHASE A MEMBERSHIP

Vienna Woods has a limit of 750 total memberships.  The wait list is very long and the wait to purchase a membership is estimated at 7 years for those getting on the list now.  In the last few years there has been little turnover and we are currently selling to names that were added to the waitlist in summer of 2004.  While this may seem like a long wait if you are just now signing up, we will be able to offer you a rental membership during several summers while you are on the wait list to purchase a share.  Unfortunately, you will not be offered a rental the first few summers that you are on the list.  The last rentals that were offered in 2011 were to names that were added to the list in the fall of 2008.  The good news is that once you have been offered a rental, the chance of getting one in subsequent years is excellent.  

To place your name on the wait list, please send a $25 check payable to Community Ventures, Inc., along with your address, contact phone numbers and email address to: P.O. Box 33, Vienna VA 22183.  This fee is non-refundable, but applies to the $75 Initiation Fee, charged at the time of purchase.  An email will be sent to confirm receipt of your check and placement of your name on the wait list to purchase a share. Once a name is entered on the list, the applicant remains on the list until eventually rising to the top and being offered a membership to purchase. The Club does not skip names on the list or change the position of the names after they have been entered.  If the applicant declines the purchase when offered, the name is removed from the wait list. The club does not offer a permanent rental status.

RENTAL MEMBERSHIPS

A rental membership is the use of the membership privileges of a share owner who is not using the club.  Rental memberships are offered only to those on the wait list to purchase a membership.  The club does not offer permanent rental memberships.  Renters have equal privileges to owners in use of the facilities, but may not vote at stockholder's meetings or serve on the Board of Directors.  The cost to rent a membership is $575. In January the Club mails letters to the top 400 names on the wait list asking if they are interested in a rental membership for the coming summer.  Receipt of this letter is not a guarantee of availability. Renting or declining the rental membership does not affect one's position on the wait list.  Applicants receiving the letter are to reply by March 1st if they are interested in obtaining a rental membership.  No response is equivalent to declining the rental. The business office will begin sending out rental applications in late-March to those that have indicated their desire to rent.  Rentals are offered based on one's position on the wait list.  This process continues throughout the Spring until all rentals have been exhausted.

MEMBERS WISHING TO RENT THEIR SHARE

Share owners wishing to rent their shares may elect to have their membership rented if they wish to retain ownership but do not plan to use the facilities.  When a member chooses to rent their share, no dues are owed to the club for that season.  The member must notify the Club in writing, either by mail or fax (703-938-0005) by March 5.  If after March 5, a membership can still be rented, but written authorization to rent must be accompanied by the appropriate late fee. Once the authorization has been submitted, the member may not use the club facilities for the remainder of the calendar year. The member will continue to receive the Club's regular mailings, including the annual Dues Statement. Note:  Members may not designate renters, except in those cases where the member's prmary residence is also being rented.

MEMBERS WISHING TO SELL THEIR SHARE

To sell a membership, the member must locate the stock certificate issued at the time of purchase and if issued, your tennis key ($10 replacement fee if lost).  Members who joined Vienna Woods prior to October 2001 need only the certificate dated October 16, 2001.  On the back of the certificate are instructions for signing your membership over for sale.  Whomever is listed as the owner (or owners) on the front of the certificate must sign and date the reverse side, in the presence of a witness.  This need not be notarized.  Leave blank the line to whom the membership will be transferred.  Mail the signed certificate to:  Vienna Woods, P.O. Box 33, Vienna VA 22183. 

If one of the owners is deceased, the survivor needs to complete the above procedure and return the signed stock certificate along with a copy of the death certificate.

If the owner is unable to locate the stock certificate, he or she must then write a letter to the Club stating the following:  He and/or she is the owner of share #____ and wishes to sell it but is unable to locate the stock certificate. The owner(s) will need to have the signatures on this letter notarized.  This letter is accepted in lieu of the original certificate.

After the membership is transferred to a buyer, a check will be issued in the name(s) of the seller. The Transfer Fee of $30 and any outstanding dues or late fees will be deducted from the selling price before the check is issued. This process takes about 45-60 days.  Club By-Laws permit a member to sell their memberships directly only to the purchaser of their home or to a family member.  When this situation applies, the member must contact the Club's business office (email gwomack@viennawoods.org or phone at 703-938-0005) to obtain the necessary paperwork for this transaction.

                                                                                                                                                                                                                                                                             (Updated: December 4, 2011)